Finance and Administration Director, $3M-$5M non-profit
The United Way of Greater Kingsport (UWGK) is part of United Way Worldwide, a global volunteer-led, nonprofit organization that seeks out and addresses the root causes of pressing social issues, is accountable for stewardship of resources, and is responsible for delivering both short-term and long-term results aimed at improving the lives of local community members. Through the generosity of local donors, the UWGK raises over $3.5 million annually to drive community impact in the areas of education, income, and health.
This results-oriented non-profit is seeking a team member who has proven community leadership with the ability to oversee the day-to day operations with timeliness and accuracy of financial reporting in strict accordance with GAAP, produce monthly and annual financial reports, and to support and collaborate with a large network of people.
The Director of Finance and Administration should have a genuine interest in the non-profit sector, the ability to read, analyze, interpret and explain complex financial data along with keen analytic organization and problem-solving skills. Excellent interpersonal skills, including the ability to generate trust and respect from colleagues, program partners and volunteers is a must.
United Way Kingsport seeks a strong individual to assume responsibility for administration of financial and administrative activities for the organization. This includes accounting, financial reporting, budgeting, systems, payroll and oversight of facilities.
- Oversee the day-to-day operations of the finance function to ensure the timeliness and accuracy of financial reporting and the integrity of accounting systems and controls in accounts payable, billing and accounts receivable, payroll, general ledger, account reconciliation, government grant accounting, fund accounting, revenue accounting, cash recording and reconciliation and fixed assets.
- Ensure the daily financial and accounting functions performed are in strict accordance with Generally Accepted Accounting Principles (GAAP), with United Way Worldwide and with all other applicable accounting and regulator rules for nonprofit IRS 501(c) (3) organizations.
- Files all reports required by State and Federal agencies in a timely and accurate manner.
- Produce, analyze and communicate monthly and annual financial reports including a balance sheet, income statement, cash flow statement and a rolling forecast and other reports and dashboards, as needed.
- Lead the annual and long-term budgeting process in conjunction with the Executive Director and other members of the Leadership Team; evaluate budget assumptions and develop various scenarios; assure final budget numbers are entered and current in QuickBooks.
- Coordinate and lead the annual audit process and 990 preparation process, liaise with external auditors and the Treasurer of the Board of Directors.
- Oversee the Payroll Administration function, ensuring payroll is processed in a timely manner with accurate recording of wages and benefits.
- Provides oversight in line with investment policies along with the activity, reconciliation and reporting of all investments including the East Tennessee Foundation.
- Maintain a robust grants and agency allocations management system, ensure accurate and timely financial reports are prepared in accordance with contract agreements with funders and provide timely reporting on financial activity of individual projects with comparisons to budget.
- Support and collaborate with Program Managers and Directors in tracking and understanding budgets.
- Ensure adherence to the billing and collection schedule.
- Update and implement all necessary business policies and procedures; maintain the overall policy and procedure manual.
- Effectively communicate and present critical financial matters to the Executive Director, Leadership Team and Board of Directors.
- Represent Identity to financial institutions.
- Manage the organization’s capital assets/facilities and ensure proper recordation, amortization and disposal of assets.
- Coordination of various Committee meetings including schedules meetings, prepares agendas, prepares minutes, maintains Plan of Work document, provides copies of material discussed.
- Oversees all IT contracts and is responsible for the computers, servers and other office equipment. Assures proper backup procedures and security measures are in place. Maintains confidentiality of donors and ensures organizational processes are in place to protect private information.
- Assures the organization complies with legal and membership regulations.
- Provides advice and oversight of building operations, risk management and safety of staff and visitors at organizational meetings.
Education and Experience
- Bachelor’s degree in accounting, finance or a related discipline required. Master’s Degree from an accredited university in finance, management, public administration, or a related field and/or CPA preferred.
- A seasoned and mature leader with at least seven years of overall professional experience; ideally 2-3 years of nonprofit financial and operations management.
- Experience with final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area.
- Knowledge of nonprofit accounting, including government, corporate, individual and philanthropic fund and grant accounting, compliance and reporting.
- A track record in grants management.
- Familiarity and comfort with web-based administrative and finance applications including experience with Microsoft applications and QuickBooks is preferred.
- Unquestionable integrity, honesty, and proven track record of strict adherence to confidentiality principles.
- Ability to read, analyze, interpret and explain complex financial data.
- Ability to translate financial concepts to – and to collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
- Technology savvy with experience selecting and overseeing software installations; knowledge of QuickBooks, Excel, Outlook, PowerPoint, Word and other relevant accounting and reporting software.
- Keen analytic, organization and problem-solving skills that support and enable sound decision making and efficiency.
- Ability to work independently, prioritizing workflow to meet critical deadlines while paying exceptionally close attention to detail.
- Ability to work collaboratively and thoughtfully as part of a committed, integrated team.
- Excellent interpersonal skills, including the ability to generate trust and respect from colleagues, program partners and volunteers.
- Ability to take initiative, think strategically and collaborate with others.
- Excellent oral and written communication skills.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- A multitasker with the ability to set priorities, meet deadlines and wear many hats in a fast-paced environment without compromising attention to detail.
Procedure for Candidacy
Interested applicants should send a cover letter and resume to firstname.lastname@example.org by Monday, February 12, 2018. These documents may also be mailed to UWGK, Attention: RESUME, 301 Louis Street, Suite 201, Kingsport, TN 37660.
ABOUT UNITED WAY OF GREATER KINGSPORT:
United Way of Greater Kingsport seeks diverse, qualified professionals who want to make a difference in our community. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Kingsport is the place for you.
United Way of Greater Kingsport is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, and other legally protected characteristics.